Professional Development Grants

Members can apply for up to a maximum $6000 in funding for research and training activities under Professional Development Grants. The categories for Professional Development Grants are as follows:

Conference Attendance
Conference Presentation
Preparation of Art/CD
Preparation of Manuscript

To be eligible for Professional Development grants members must have 24 seniority credits or more as of the current seniority list posted under: part-time faculty positions, on the Employee Services section of the Concordia Portal (

Deadlines for Professional Development Grants

April 01
October 15
January 15

Applications must be submitted by 3 p.m.

If the deadline falls on a weekend, the date of application will be extended to 3 p.m. the following Monday.

Large grant application and budget forms are available below and hardcopies can be found outside the CUPFA office. Make sure you read the Professional Development Guidelines carefully to ensure your project and related expenses are eligible.

Members can apply for Professional Development grants electronically by sending your submissions to the following dedicated email address:

When submitting your application electronically all of your files must be compiled in one PDF document in the following order:

– CUPFA large grant application form
– completed budgets (you must use CUPFA budget forms)
– full description of project
– statement describing how the activity is related to or will enhance teaching
– additional budget Information
– official conference and training information
– travel quotes from official University travel agencies
– other travel quotes when applicable
– seniority list (only include one page)
– CV

– letter of reference from your Department Chair or Chair’s designate

Please refer to the large grant application form for more detailed information regarding the above categories. Your electronic submission must not exceed 10 MB in size.

It is important to name your file as follows: LastnameFirstname_yymm

Example: DoeJane_18Oct

It is highly recommended that members submit electronic applications prior to the deadline in case of unexpected technical difficulties. You will receive an automated email indicating that your email has been received, however it is members’ responsibility to ensure that the appropriate document has been attached to your email.

Members can also submit paper applications for large grants. When submitting paper applications, you must submit 5 COLLATED COPIES (NO FOLDERS OR COVER LETTERS; USE A CLIP NOT STAPLES) TO:

CUPFA – 1455 De Maisonneuve Blvd. W. Annex K, Suite 310 H3G 1M8, by the appropriate deadline: 3 p.m., October 15, January 15, or April 1.

Acknowledging CUPFA Professional Development Grants
If you receive a grant, you are required to acknowledge the support from Concordia University Part-time Faculty Professional Development in any publication, exhibition, catalogues, invitations, film, CD, etc. produced as a result of the award. (see Article 17). This recognition must be equal to that given to other funders, or sponsors or donors, for similar support. In addition to a written statement acknowledging  you must include the CUPFA logo in your acknowledgement.
» Download

Professional Development Guidelines

Guidelines For The Professional Development Committee in the Distribution of Funds

1. The Committee will endeavour to fund as many applications as possible, within the following guidelines.

2. The purpose of the Professional development fund is to support part-time faculty in their own professional and academic development. It, therefore, cannot be used to support normal departmental costs and responsibilities (e.g., to pay for visiting speakers, classroom supplies, teaching materials, or curriculum and program development).

3. Applicants may request funding for only one project at each distribution (please note that a request for travel money to three conferences on the same theme is considered to be 3 different projects, a request for money for three different art installations is considered to be 3 different projects, etc.). The exception to this is that one may also apply for an inexpensive (i.e., $150.00 or less) local workshop or conference etc.

4. Monies awarded for a project which is not carried out cannot be transferred to another project without a written request to the Committee. This request should be submitted well in advance of the expiration date of the awarded grant. This request may be considered between the dates of the meetings scheduled to review applications, but may have to wait until that meeting to be reviewed (i.e., at the next possible round). Five copies of such a request should be submitted to the Chair of the Professional Development Committee, c/o the CUPFA office.

5. In an effort to distribute monies to as many CUPFA members as possible, the Committee will give a lower priority to, and may have to exclude altogether, applicants who have received funding in the same academic year, those who have received funding for two consecutive academic years (with the possible exception in #3 above). These decisions may be influenced by the availability of funds and the number and quality of new applications.

6. The Committee will not fund retroactively: the activity for which funds are requested must take place after the deadline at which the application was made. In the case of conference presentations, if the proof of acceptance of the paper in not yet available, the application should indicate this in his/her application, and forward the proof of acceptance as soon as it becomes available.

7. The Committee will take into account the use made by the applicant of any previous grant, and will evaluate the quality of his/her report. If the report was not submitted on time, the applicant will automatically be denied a new grant.

8. In the case of conferences, the Committee will give priority to those presenting a paper or giving a workshop, but will also fund attendance. Simple attendance may be funded at a percentage of the total costs; presentation of a paper will receive full funding.

9. Since Article 9 of the Collective Agreement includes course development as apart of the duties for part-time faculty, the Committee will not fund course development. However, the Committee considers as eligible many activities which enhance teaching and contribute directly to course development (such as participation in workshops, conducting research etc).

10. The fund is not intended to be a source of doctoral fellowships. The Committee will not fund tuition fees for postgraduate study, nor will it grant a stipend for work on a Ph.D thesis. It may be possible , however, to fund some support for expenses related to thesis research, such as, the costs of printing and binding a thesis.

11. The Committee will not normally fund projects whose principle purpose is the creation of a money making property for the applicant.

12. The Committee will not provide funds for capital equipment (e.g. a computer), for payments to a publisher to publish a book, or to pay the applicant for his/her time.

13. Article 17 of the Collective Agreement remains the authority: these guidelines interpret it, but do not take precedence over it.

CUPFA Professional Development Forms

To apply for CUPFA Grants, please download and fill out the application form and appropriate budgets. If you open the PDFs in Acrobat Reader in addition to being editable an auto calculate function is activated. Acrobat Reader can be downloaded for free from any web browser. We recommend that you DO NOT use Preview. While it will work the software appears to corrupt the PDFs, and the date field and auto calculate functions are disabled.

Fund Grant Proposal
» pd_form_application

Proposed Budget Travel
 » pd_travel

Proposed Budget Conferences, workshops, training, etc.
» pd_conference

Proposed Budget Preparation of art, music, etc.
» pd_arts_music

Proposed Budget Research
» pd_research

Proposed Budget Other
Please use this form if conferences, travel, preparation of art, or research does not describe your project
» pd_other

Related link
Frequently asked questions_2018